When To Hire A Wedding Photographer And More Wedding Planning Tips

Share It On Your Social Media!
when to hire a wedding photographer - crystal cove, newport beach, as an outdoor fall engagement location in southern california

Congratulations on your recent engagement! This is an incredibly exciting time in your life, full of dreams and plans for a beautiful future together. Among the myriad decisions you’ll be making, one of the most significant choices you’ll make during the wedding planning process is selecting a wedding photographer to capture the essence of your special day. In this blog post, I’ll guide you through the process of when to hire a wedding photographer during your wedding planning journey as well as tips on finding the perfect wedding photographer to document your most cherished moments.

When to Hire A Wedding Photographer

winter wedding florals ideas - when to hire a wedding photographer

Timing is everything when it comes to securing the ideal wedding photographer for your wedding day. My advice for when to hire a wedding photographer would be 8-14 months before your wedding, ideally in the early planning stages. You may be wondering, “why so early?” Well, securing a photographer at this point in your planning process can make a world of difference. It allows you to collaborate with your photographer as you coordinate with your wedding planner (if you have one) to create a well-structured day-of timeline. This collaboration ensures that every precious moment is captured, and your photographer can become familiar with the wedding venue to plan for ideal shots and lighting.

Moreover, booking your photographer this early also ensures their availability and gives them ample time for preparations. Whether it’s scheduling additional photographers, checking out the venue in advance to determine whether or not it will require and specialized equipment for challenging lighting conditions, this early preparation is key to capturing your day flawlessly. By securing your photographer early in the process, you’ll have peace of mind knowing that you have an experienced professional ready to document your cherished moments on your wedding day. Let’s dive a little bit deeper into the “why” behind finding your venue before securing your wedding photographer.

The Significance of Choosing a Venue Before Hiring Your Wedding Photographer

Tailored guidance as you are starting your own wedding photography business - detail shots from wedding at franciscan gardens

Selecting the perfect wedding venue is one of the initial and most crucial decisions you’ll make in your wedding planning journey. While it may seem unrelated to when to hire a wedding photographer at first glance, the choice of your wedding venue plays a pivotal role in shaping your wedding photography experience.

1. Venue Sets the Scene: Your wedding venue serves as the backdrop for your entire day. It’s the canvas on which your love story will unfold, and it greatly influences the mood, style, and atmosphere of your wedding. The aesthetics, architecture, and surroundings of your chosen venue will impact the visual story your photographer can capture. From a rustic barn to a modern cityscape or a lush garden, your venue choice should align with the photographic style you envision.

2. Compatibility with Photographer’s Style: Every wedding photographer has a unique style. They excel in certain settings and lighting conditions. The choice of your venue should align with your photographer’s style, allowing them to showcase their skills and capture the essence of your day seamlessly. For instance, a photographer who specializes in natural light photography may thrive in an outdoor garden setting, while a photographer experienced in low-light conditions may excel in an elegant indoor venue. Most photographers are flexible and can accommodate any lighting conditions; however, this is still something worth taking into consideration when choosing your photographer!

3. Logistical Considerations: Your wedding venue also influences the logistics of your photography. Different venues may have specific restrictions or requirements for photographers. Some venues may have ample natural light, while others may require additional equipment and lighting setups. Being well-versed in the venue’s rules and layout ahead of time ensures that your photographer can plan ahead and adapt to the unique challenges or advantages presented by the location.

By choosing your wedding venue before hiring a photographer, you provide the photographer with a clear canvas to work with. They can better understand your vision, plan for equipment and lighting needs, and create a shot list that aligns with the aesthetics of the location. Ultimately, this strategic order of decision-making enhances the collaboration between you and your photographer, resulting in a more cohesive and breathtaking collection of wedding photos. So, remember, while the venue might be just one piece of the wedding planning puzzle, it’s a piece that can significantly influence your choice of a wedding photographer and the visual story of your special day.

Tips for Finding the Right Photographer for You

Wedgewood Wedding Venues - The Galway Downs
  1. Style Matters: Every photographer has a unique style. Peruse portfolios to make sure a photographer’s style aligns with your vision. Do you prefer a classic, photojournalistic, or artistic style? Choose a photographer whose work resonates with you.
  2. Budget Wisely: Determine your budget early on and be transparent about it. A professional wedding photographer can often offer various packages to accommodate your needs, ensuring you get the most value for your investment.
  3. Meet in Person or Virtually: Building a personal connection with your photographer is essential. Arrange an in-person meeting or a video call to discuss your plans, get to know the photographer, and see if your personalities are a good fit.
  4. Read Reviews: Past clients’ testimonials are a treasure trove of insights. They provide an excellent indicator of a photographer’s reliability, service quality, and the experience you can expect. Pay attention to feedback and ratings.
  5. Ask Questions: Don’t hesitate to ask questions. Clarify all the essential details, such as the number of hours of coverage, whether there will be additional photographers, what the backup plans are, and the expected timeline for receiving your precious photos.

Get in Touch to Make Your Wedding Memories Unforgettable

If as you read this post you felt drawn to the photos throughout it & you’re still on the hunt for the perfect wedding photographer, consider hiring me to shoot your wedding day! I’f you’re interested in hiring a wedding photographer who not only captures moments but also emotions, I’d LOVE to work with you.

Click the link below to get in touch, inquire about my services, and discuss how we can collaborate to ensure that every cherished moment is beautifully preserved on your most special day:

Get in Touch

If you’re like to see more of my work or need more tips for planning your wedding, I encourage you to read my blog, follow me on instagram, and peruse my pinterest profile as well! It serves as a great portfolio.

Here are a few specific posts that you may find helpful in your wedding planning journey:

Unique Wedding Reception Ideas That Will Set You Apart

Tips for Creating A Memorable Bridal Suite Experience

The Best Vineyard Wedding Venues in Southern California

If you have any questions, don’t hesitate to reach out or leave a comment on this blog post!

XOXO, Shelby

About Me

I am a wedding & portrait photographer based in Southern California and beyond!

I started at the young age of 16 in my hometown of Orange in Orange
County, California. As my photography business grew and I got married,
life took me to the Chino Hills area, making me more centered to all
major Southern California counties.

Here on the blog, you will
see a variety of posts regarding tips, sessions & weddings, and my
personal life of being a wife, mother, and business owner. To learn more
about me or to see more daily adventures, follow me on Instagram and/or

Recent Posts

Scroll to Top